Q.E.D. Systems, Inc. has an immediate opening for an executive assistant in our Norfolk office. Position reports directly to Director of Production and Workforce Development.
Candidate will have ten years of experience with general administrative duties such as typing, filing, data entry, meeting organization and scheduling. Candidate will be required to enter data into spreadsheets and databases, update records, proofread and format formal letters, memoranda and responses for accuracy and compliance with contract requirements.
The candidate will have at least two years of experience in Government contracts, marketing, and project financial analysis (project budget vs. expenditure analysis).
The candidate must possess excellent communication skills since much of the work will involve close communications with program managers, subject matter experts, and other companies to gather and assemble project information. The position will require minimal travel (less than 10%) to customer sites and trade shows within the continental U.S.
Job Requirements/skill sets:
Candidate should have at least 7 years of experience in administrative duties and financial analysis support. Resume should include all experience with the following:
Experience with Microsoft Excel (advanced knowledge), Word, Outlook, Visio, Project and PowerPoint. Experience with Graphic Software such as Adobe Creative Cloud Suites is a plus. Candidate shall be able to type at 45 wpm or better.
Bi-Weekly status reports, maintain “manager notes”, follow up with new leads, create and maintain production and training briefs. Create and maintain Production spreadsheets to include planning when materials will need to be purchased to start jobs on time, and tracking the status of materials. Planning production labor hours and tracking those hours via financial spreadsheets. Maintaining coordination with Company Directors on associated projects and reporting.
Ability to work with limited supervision to develop technical and financial reports, set up meetings, create presentations, and track project progress against planned performance.
Bachelor’s degree in related field required.
Candidate will currently possess or be able to obtain a Government security clearance.
EOE, included disability/vets
Job Contact Information:
Submit resume for this position by email to firstname.lastname@example.org.